Recruitment & Staffing Agencies
E-Signature Software for US Recruitment Agencies
Move candidates through your pipeline faster — get compliance documents, offer letters, and service agreements signed in minutes, not days.
Speed is everything in US recruitment. A delayed contract or an unsigned service agreement can cost you a placement. VedaSign lets recruiters send signing requests directly from their workflow — candidates and clients sign from any device in under a minute, with a legally binding audit trail automatically generated. Whether you're placing temporary workers on W-2 or permanent hires on executive contracts, VedaSign handles the compliance documentation at $25/month for your entire team, with no per-user or per-document charges.
Common Use Cases
Client Service Agreements
Get your service agreements signed by hiring managers before sourcing begins. A signed agreement protects your fee, your exclusivity, and your terms — critical if a dispute arises.
Candidate Employment Eligibility Declarations
Collect signed employment eligibility acknowledgment forms with a full audit trail. VedaSign's timestamped record supports your I-9 and E-Verify compliance documentation.
Offer Letters & Employment Contracts
Send permanent offer letters and fixed-term employment contracts for candidate signature before the start date. No printing, no scanning, no missed placements due to admin delays.
Candidate Data Processing Consent
Collect explicit, timestamped consent forms from candidates at the point of registration, documenting your lawful basis for storing and processing candidate data on your ATS.
Temporary Worker Agreements
Issue temporary worker agreements and pay rate confirmation letters to contract workers for signed acknowledgment.
Vendor & MSP Agreements
Get onto vendor lists faster by circulating signed master service agreements to multiple hiring contacts simultaneously — each receiving their own secure signing link.
$25/month
Unlimited users · Unlimited documents · Secure cloud hosting
No per-user fees. No document caps. No hidden charges. Launching October 2026.
Frequently Asked Questions
Is a digitally signed service agreement enforceable against a client?
Yes. A service agreement signed via VedaSign is fully legally binding under the ESIGN Act and UETA. The audit trail records the signatory's email address, IP address, and timestamp — providing strong evidence of the agreement if a fee dispute arises.
Can VedaSign help with I-9 and employment eligibility compliance?
VedaSign provides a signed, timestamped record of employment eligibility acknowledgment forms. This supports your audit trail, though employers must still verify original identity documents separately as required by USCIS.
Can candidates sign on a mobile phone?
Yes. Candidates receive a secure link by email and can sign from any smartphone or tablet — no app download or account required. This is essential for placing candidates quickly in competitive temporary markets.
Is candidate personal data secure?
All candidate data is stored on secure cloud infrastructure with 256-bit AES encryption. We never sell your data or use your documents to train AI models.
How much does VedaSign cost for a recruitment agency?
VedaSign is $25/month with no per-user fees and no document limits. Whether you have 2 recruiters or 200, every member of the team can use VedaSign at the same price.