HR & People Teams
E-Signature Software for US HR Teams
From offer letters to separation agreements — collect legally binding employee signatures on any HR document, instantly, with a full audit trail.
US HR teams are buried in paperwork. Employment contracts need signing before start dates. Policy updates need acknowledgment from every employee. Disciplinary and performance documentation carries legal weight and must be properly executed. VedaSign replaces paper-chasing with a simple digital workflow: send a document, get a legally binding signature, and receive an automatic audit certificate. Every signature complies with the ESIGN Act and UETA. At $25/month for unlimited users and documents, VedaSign is cost-effective whether you're managing 5 employees or 5,000.
Common Use Cases
Employment Contracts & Offer Letters
Issue new hire contracts with e-signatures before day one — no printing, no scanning, no chasing. VedaSign's audit trail proves when each party signed, reducing disputes over start terms.
Employee Handbook & Policy Acknowledgments
Roll out updated handbooks, disciplinary procedures, or remote work policies and collect signed acknowledgment from every employee. Filter your audit report to confirm who has and hasn't signed.
Performance Improvement Plans (PIPs)
Issue disciplinary letters, formal warnings, and PIPs for employee signature. A signed digital record with timestamps and IP tracking is considerably stronger evidence than an unsigned email attachment.
Separation & Settlement Agreements
Manage exit negotiations with sensitive, confidential signing workflows. Separation agreements and releases require a signature confirming the employee has received the document — the audit trail proves exactly when.
Non-Compete & Confidentiality Agreements
Get non-compete, non-solicitation, and NDA agreements signed digitally before an employee's first day, with a permanent, timestamped record of execution.
Flexible Work & Contract Amendment Letters
Formalize agreed changes to working hours, location, or pay with a signed amendment letter — creating a clear contractual record that protects both employer and employee.
$25/month
Unlimited users · Unlimited documents · Secure cloud hosting
No per-user fees. No document caps. No hidden charges. Launching October 2026.
Frequently Asked Questions
Are digitally signed employment contracts legally binding in the US?
Yes. Employment contracts signed via VedaSign are fully legally binding under the ESIGN Act and UETA. Each signed document comes with a tamper-proof audit certificate showing who signed, when, and from which device.
Can VedaSign be used for onboarding documentation?
Yes. VedaSign is ideal for onboarding — offer letters, employment contracts, handbooks, tax forms that allow electronic filing, and benefits enrollment documents can all be sent for signature in minutes.
What HR documents cannot be signed electronically?
Very few. Certain I-9 forms require physical verification of identity documents (though the signature itself can be electronic in E-Verify cases). Standard employment contracts, handbook acknowledgments, PIPs, and separation agreements can all be signed electronically under the ESIGN Act.
How does VedaSign protect employee personal data?
All data is stored on secure cloud infrastructure with 256-bit AES encryption at rest and SSL/TLS in transit. We never sell your data or use your documents to train AI models.
Can HR teams see who hasn't signed a policy yet?
Yes. VedaSign's dashboard shows the status of every document — sent, viewed, signed, or expired — so HR teams can track outstanding signatures and send reminders without manual follow-up.
Is there a limit on how many staff can use VedaSign?
No. VedaSign is $25/month with unlimited users and unlimited documents. Whether you have 10 employees or 1,000, the price stays the same.