Terms of Use

Last updated: September 2026

1. Acceptance of Terms

By creating an account or using VedaSign you agree to these Terms. If you do not agree, do not use the service.

2. The Service

VedaSign provides a digital document signing platform compliant with the ESIGN Act and UETA. We grant you a non-exclusive, non-transferable license to use the service during your active subscription.

3. Your Account

You are responsible for maintaining the security of your account credentials. You must not share your login details with anyone outside your organization.

4. Acceptable Use

You must not use VedaSign to:

• Sign fraudulent or illegal documents
• Impersonate another person or organization
• Upload malicious files or content
• Attempt to gain unauthorized access to our systems

5. Fair Use Policy

VedaSign offers unlimited documents and unlimited users per organization under a single flat-fee subscription. This is intended for use by a single legitimate business organization and its employees or contractors.

The following are not permitted:

• Sharing your account or organization access with individuals outside your business
• Using a single subscription to provide document signing services to multiple separate businesses or clients
• Reselling or sublicensing access to VedaSign to third parties
• Creating multiple accounts to circumvent subscription limits
• Using automated systems to generate documents at a scale inconsistent with normal business use

We reserve the right to suspend or terminate accounts that we reasonably believe are abusing the fair use policy. In such cases we will contact you first and give you the opportunity to remedy the situation before taking action.

If you operate an agency or manage documents on behalf of multiple client businesses, please contact us at support@vedasign.us to discuss a suitable arrangement.

6. Fair Use & Multiple Organizations

VedaSign's $25/month subscription covers one business entity (one Organization) with unlimited users, documents and teams. Customers operating multiple separate legal entities, subsidiaries or brands requiring their own separate Organization should contact enterprise@vedasign.us to arrange appropriate billing. Each additional Organization is $25/month. Accounts found to be operating multiple business entities under a single Organization may be contacted to arrange correct billing.

7. Documents and Data

You retain full ownership of all documents you upload. We do not access your documents except as required to provide the service or as required by law.

To request access to your documents after account closure, contact support@vedasign.us from your registered email address within 7 days of closure. We will restore temporary read-only access for 48 hours to allow document retrieval. Requests received after 7 days cannot be fulfilled as data will have been permanently deleted.

8. Data Protection

VedaSign operates in compliance with applicable US data protection laws, including the ESIGN Act and UETA for electronic signatures.

• Scope & Processing: VedaSign will only process personal data (names, emails, IP addresses, document content) for the sole purpose of providing and maintaining the electronic signature service as instructed by you.
• Confidentiality: We ensure that all personnel authorized to process customer data are committed to strict confidentiality.
• Security: We implement appropriate technical security measures (including 256-bit AES encryption at rest and SSL/TLS in transit) to safeguard data against unauthorized access or loss.
• Data Breaches: In the event of a confirmed data security incident, VedaSign will notify affected customers without undue delay.

For any data protection queries, contact privacy@vedasign.us.

9. Subscription and Payment

Subscriptions are billed monthly at $25/month. You may cancel at any time. No refunds are given for partial months. Access continues until the end of the current billing period upon cancellation.

Upon cancellation, your account remains fully active until the end of your current billing period. After this date your account will be disabled and you will have 7 days to contact support@vedasign.us to request retrieval of your documents. After this 7-day period all documents are permanently deleted from our servers. VedaSign accepts no liability for documents not downloaded prior to account closure.

10. Service Availability

We aim for 99.9% uptime but do not guarantee uninterrupted service. We are not liable for losses caused by service downtime.

11. Limitation of Liability

To the maximum extent permitted by US law, VedaSign shall not be liable for any indirect, incidental, special, or consequential damages, or any loss of profits, revenue, data, or business opportunities. In all circumstances, VedaSign's total aggregate liability for any claim arising out of or related to the use of the service is strictly limited to the total amount you paid to VedaSign in the 3 months prior to the claim.

12. Governing Law

These Terms are governed by the laws of the United States. Any disputes shall be subject to the jurisdiction of the appropriate US courts.

13. Changes to Terms

We may update these Terms from time to time. We will notify you by email of any material changes.

14. Contact

For any queries regarding these Terms contact: support@vedasign.us